Your rights

In accordance with Article 13 of the EU General Data Protection Regulation (GDPR), which has become applicable on 25 May 2018, we inform you below about the collection of personal data when using our website and your rights.

According to Art. 4 (7) of the GDPR, the person responsible is the

Akademie der Künste, represented by Prof. Jeanine Meerapfel,
Hanseatenweg 10, 10557 Berlin, info@adk.de.

You can reach our external data protection officer at datenschutz@adk.de or at the postal address

Akademie der Künste
Data Protection Officer
Hanseatenweg 10
10557 Berlin

Personal data is all information that can be related to you personally, e.g. name, address, telephone number and email addresses. When you contact us by email or via a contact form, the information you provide will be stored by us in order to answer your questions or to provide you with requested material. Consent to this must be given for the specific application in question.

We delete the data accruing in this context after the storage is no longer required or restrict the processing if there are legal retention obligations.

If we use contracted service providers for individual functions of our offer, we will inform you about the respective processes and the storage periods. Otherwise, we do not pass on your data to third parties.

You have the following rights with regard to your data

• the right to information,
• the right to rectification or erasure,
• the right to restrict processing,
• the right to object to the processing; and
• the right to data portability (obtaining a copy, "taking away" their data).

You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us. The supervisory authority within the meaning of Section 9 of the German Federal Data Protection Act (BDSG new) is the Federal Commissioner for Data Protection and Freedom of Information.

Collection of personal data for participation in the award procedure of the special grant INITIAL 2 – New Cooperations

1. Purposes for which the personal data are to be processed: Implementation of the application process, decision on the award of a grant.
   
   Which of your data do we collect and what do we process it for?
   
   

   Date	Mandatory information	Purpose of the survey
   Personal data
   Name, first name	yes	Create a SurveyMonkey Apply user account Carrying out correspondence with you
   Gender (m, w, d)	yes	Conducting correspondence with you (salutation) Evaluations with reference to gender equality
   Contact data
   Street, number	yes	Carrying out correspondence with you
   Zip code, place of residence	yes	Carrying out correspondence with you Evaluations with regard to the distribution of applicants and awarded scholarship places among the federal states
   State	yes	Evaluations with regard to the distribution of applicants and awarded scholarship places among the federal states
   Email address	yes	Create a SurveyMonkey Apply user account Carrying out email correspondence with you
   Phone number	yes	Conducting communication with you
   Website	no	Optional source of knowledge for the jury to understand your artistic vita and your work
   Artistic qualification data
   Artistic Vita (PDF upload)	yes	Proof of artistic professionalism and thus of eligibility to apply within the meaning of the funding principles of the Federal Government Commissioner for Culture and the Media (BKM) Source of knowledge for the evaluation in the jury decision
   Proof of membership in a professional association for artists* in the art field (PDF / image upload) - or - Proof of membership in the artists' social insurance fund (PDF / image upload) - or - Proof of successfully completed education at a German university or art college or a comparable foreign institution according to the anabin list (PDF / image upload)	yes	Proof of artistic professionalism and thus of eligibility to apply within the meaning of the funding principles Source of knowledge for the evaluation in the jury decision
   Evidence of previous artistic works (media upload and / or URL indication, could contain personal data)	yes	Source of knowledge for the evaluation by the jury decision
   Data on the artistic cooperative project
   Project description (could contain personal data)	yes	Basis of the assessment by the jury decision
   Financial data (Survey only in case of a positive grant decision outside SurveyMonkey Apply)
   IBAN of a current account	yes	Processing of financial transactions within the framework of a scholarship award

2. Legal basis for processing: Art. 6 para. 1 lit. a GDPR
3. Recipients or categories of recipients of the personal data: The project team, employees of the section of the respective scholarship program to which they have applied, the jurors, the IT and Finance departments, the Executive Board and the Senate. No data is transferred to third parties, with the exception of our service providers as part of order processing.
   
   Our service provider in the procurement process is Momentive Europe UC.
4. There is an intention to transfer the personal data to a third country or international organization to the extent that SurveyMonkey Apply has your data processed in Canada. See also:
   
   https://www.surveymonkey.com/mp/legal/privacy/
5. Duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration: The data will be deleted 6 months after completion of the application process. If a grant is awarded to you, we will inform you separately about the use of the data within the framework of the special grant INITIAL 2 – New Cooperations.
6. The provision of personal data is not required by law or contract. However, the provision of personal data is required for the award of a scholarship. You are not obliged to provide the personal data. If you do not provide the data, we will not be able to consider you in the award process.
7. Automated decision-making does not take place.